ETAR LLP
CHECKLIST FOR SUPPLIER VERIFICATION BEFORE PAYMENT

Use this list before an advance payment, tender calculation or international shipment.
It is a working checklist, not a legal guarantee of supplier reliability.

1. COMPANY IDENTITY
[ ] Full legal name and registration number received.
[ ] Registered address and actual production/warehouse address confirmed.
[ ] Bank beneficiary matches the contracting legal entity.
[ ] Corporate email and responsible contact are confirmed.
[ ] Company age, activity and public registry status checked.

2. PRODUCTION AND EXPERIENCE
[ ] Supplier is a manufacturer, distributor or trading company: status is clear.
[ ] Production site or warehouse evidence is available.
[ ] Export experience to Kazakhstan/EAEU is confirmed where relevant.
[ ] Production capacity and realistic manufacturing lead time are confirmed.
[ ] Reference projects can be checked without disclosing protected customer data.

3. PRODUCT AND TECHNICAL SPECIFICATION
[ ] Model, article and manufacturer are fixed in the offer.
[ ] Critical parameters are compared line by line with the specification.
[ ] Materials, climate version, IP rating and operating conditions are checked.
[ ] Complete supply scope, spare parts, cables, fasteners and accessories are listed.
[ ] Drawings, data sheets, photos or samples are available where needed.
[ ] Any analogue or deviation is approved in writing before payment.

4. DOCUMENTS
[ ] Commercial offer and proforma invoice match the agreed scope.
[ ] Product passport or manufacturer data sheet is available.
[ ] Certificates/declarations are checked for applicability, validity and holder.
[ ] Warranty terms and claim procedure are written down.
[ ] Packing list, origin documents and export documents are available when required.
[ ] Acceptance documents required by the client/tender are confirmed before purchase.

5. QUALITY CONTROL
[ ] Inspection scope before shipment is agreed.
[ ] Photo/video evidence requirements are fixed.
[ ] FAT or test protocol is agreed for critical equipment where applicable.
[ ] Marking, serial numbers and nameplates will be checked.
[ ] Packaging and protection for the selected route are agreed.
[ ] Nonconformity and rework procedure is written down.

6. PAYMENT AND CONTRACT
[ ] Contract entity and bank beneficiary match.
[ ] Payment stages are tied to verifiable milestones.
[ ] Currency, exchange-rate date and bank fees are clear.
[ ] Incoterms basis and exact delivery point are written in the contract.
[ ] Liability, warranty, claims and dispute rules are documented.
[ ] No unexplained request to pay a private person or unrelated company.

7. LOGISTICS AND IMPORT
[ ] Weight, dimensions, number of packages and packing type are known.
[ ] HS/TN VED code is preliminarily checked.
[ ] Route, transport mode, terminal and delivery city are defined.
[ ] Customs, VAT, duty, certification and brokerage costs are included in landed cost.
[ ] Cargo insurance requirement and insured risks are agreed where applicable.
[ ] Delivery deadline includes production, loading, border, customs and final delivery.

RED FLAGS
[ ] Price is materially below comparable market offers without explanation.
[ ] Supplier refuses registration, bank or factory evidence.
[ ] Bank beneficiary changes immediately before payment.
[ ] Technical answers are vague or copied without manufacturer confirmation.
[ ] Certificates cannot be verified or do not match the product/entity.
[ ] Supplier pressures for urgent full prepayment.
[ ] Packaging, warranty or inspection is excluded from written documents.
[ ] Export and import requirements are dismissed as "no problem" without evidence.

Recommended next step:
Send the product, quantity, delivery city, deadline, required documents and technical
specification to ETAR LLP for a preliminary supply-risk review.

Phone / WhatsApp: +7 706 428 15 96
Email: etar.ltd@mail.ru
Website: https://etar.ltd